top of page

Project Coordinator

Vancouver, BC, Canada

Job Type

Full Time



About the Role

Are you a project coordinator looking for an exciting opportunity in the lighting, audio visual and interactive design industry? Are you looking to be part of a growing organization with a fun, progressive team? Are you ready to take the next step in your career and lead a dynamic group of projects from beginning to end? If this sounds like what you are looking for, you may be a great fit for us.

We are looking for a Project Coordinator to provide coordination for Eos Lightmedia’s projects across North America and beyond working from the Vancouver office or remotely. As a Project Coordinator you will handle administrative tasks for the project manager and team members to keep the project running smoothly. This will include overseeing the project in our ERP system, document control, communications, scheduling meetings and supporting in project deliverables from initiation to closing of the project. This role repots to the Director of Operations.

- Supporting the Project Manager with document control throughout the project.
- Coordinating with the Project Manager to execute the scheduling, supply and installation of selected projects and/or project components.
- Project set-up in Netsuite (ERP) and allocation of expenses to the project. Reporting from Netsuite to Project Managers
- Responsible for maintaining the order schedule and shipping schedule on select Eos projects
- Prepare change order and invoicing of select Eos projects and/or project components.
- Assisting in document preparation and delivery throughout projects
- Assisting with note taking, tasking team member internally and documentation to stakeholders
- Prepare installation packages, closing package for projects
- Perform additional duties as required to assist with the day-to-day operation of the business

Eos Lightmedia offers a fun, supportive and collaborative working environment, whether you are working in the office or remotely. If this role sounds like a fit for you, please respond with a cover letter and resume to We are excited to meet you!

Eos Lightmedia is an equal opportunity employer and believes that our differences should be celebrated. We are committed to building a diverse, inclusive and authentic workplace environment for all employees. Eos Lightmedia is a place where you can grow, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. However you identify, and whatever background you bring, if this role makes you excited to come to work everyday, you may be just the right candidate for this or other roles.



-   2+ years’ experience as a Project Coordinator along with a relevant degree

-   Experience in lighting, audio-visual, exhibit fabrication, theatre production, event production or related industry is an asset.

-   Ability to build professional relationships with management, contractors and suppliers

-   Ability to read and understand construction documents is an asset

-   Strong problem solving abilities - Excellent command of English language, verbal and written

-   Soft skills including communication, effective presentation, and multicultural understanding

-   Deadline-driven and self-motivated.

-   Good business ethics

-   Solutions oriented with the ability to be both creative and analytical when approaching problems

-   Interest in working in a teaching and learning environment.

-   Netsuite experience is an asset but not essential

-   Comfortable with Apple/Mac platform is an asset not essential.

-   Must be able to work flexible hours as required from time to time

-   A valid driver’s license for North America and the ability to travel both domestically and internationally is required.

About the Company

Eos Lightmedia installs complex lighting and audio visual systems in Museum, Science Centres, Attractions and Architectural environments. We have a wide range of services we provide including:
- Lighting Design, supply and installation
- AV Design, supply and installation
- Software development and deployment
- Lighting and audio visual system programming.

Apply Now
bottom of page